How we handle your information

If you submit a CV or apply for a role

When you apply through our careers page, we collect your name, email, phone number (if provided), and the CV file you upload. Your CV is scanned for malware and its text is extracted so recruiters can search and review it - this is an automated step, not human review of the raw file at that stage. Skills and work history are then identified automatically, as described in "How we use AI" below.

We use this information to consider you for the role you applied to, and for similar current or future opportunities at DataSynk or with the clients we recruit for. As a staffing company, sharing your profile and CV with a client company is a normal part of matching you to a role - we don't share it more widely than that, and we don't sell candidate data.

Submitting the form is treated as your consent to this processing. Your information is kept for as long as our organization's retention policy allows (reviewed periodically, not indefinitely) or until you ask us to remove it.

How we use AI

We use a paid AI service that works on our behalf to help read CVs. It picks out skills, work history, location and years of experience so recruiters don't have to type them in. Before a CV is read this way, we remove contact details such as email addresses and phone numbers where we can.

The AI service does not use this data to train its models. It keeps a copy for up to 55 days to detect abuse, then deletes it, and may process data in any country where it operates.

AI never decides who is hired or rejected. A recruiter reviews every candidate. If you want a person to look at anything about your application, email hr@thedatasynk.com.

We keep your details for up to 2 years unless you ask us to delete them sooner. When we delete your data, it is removed from our systems straight away, and from our encrypted backups within 30 days.

If you contact us as a client

Information submitted through the contact form (name, work email, company, and your message) is used only to respond to your inquiry and is visible only to DataSynk's admin and management staff, not to other clients or candidates.

Visitor statistics

We count visits to the pages of this public website with Vercel Web Analytics, to see which pages people read. It uses no cookies and does not identify you. The staff app you sign in to is never measured.

How we protect it

Uploaded files are scanned for malware before they're stored, kept in private storage with no public access, and only reachable through an authorized, logged download - never a direct public link. Access to candidate and client data is limited to authenticated DataSynk staff, scoped to their role.

Questions

For anything not covered here, email info@thedatasynk.com.